METS Asset Management

Challenge 

Locating equipment across labs and offices was laborious often taking weeks. Additionally, there was a need for improved tracking of equipment calibration, maintenance status, and cost projections to ensure compliance and effective budget planning.

Solution 

We introduced an RFID tracking system, affixing RFID tags to over 1500 items. Utilizing Smartsheet, we streamlined equipment tracking, maintenance, and calibration status monitoring, leveraging dashboards and automated reminders to ensure compliance. 

Result  

• Eliminates the need for manual equipment location tracking, saving approximately 120 person-hours annually

• Enhances accessibility to equipment records, fostering transparency  

• Automated reminders for calibration and maintenance ensure timely upkeep, minimizing unexpected downtime  

• Cost data integrated into Smartsheet aids in proactive budget planning

• Live dashboard METS management team and lab managers

Project Contact:  

Mohammad Fatemi - Mohammad.Fatemi@dot.ca.gov